HAVILAND CLUB EXECUTIVE MEETING
Monday May 30, 2022 at 5:00 pm

The meeting was called to order at 5:00 pm by President Jamie Trainor.

PRESENT:

Jamie Trainor, President
Irene MacArthur, Vice President
Jill Trainor, Secretary
Jim Ross, House Chair
Jane MacIsaac, Fundraising Chair
Allan Trainor, Membership Chair

REGRETS:

Bruce Matheson, Treasurer
Helen Bernstein, Member at Large
Scott Stevens, Pond Chair
Sue Stanger, Entertainment Chair
Doug Thompson, Chair of the Trustees

Adoption of the Agenda

Adoption of the agenda was moved by Jane, seconded by Allan. Motion carried.

Approval of the Minutes of Last Meeting

Approval of Minutes of the last meeting was moved by Jim, seconded by Allan.  Motion carried.

Manager’s Report – Susan MacDonald

Monday bridge, Coffee and Conversation, Men’s 45s, Monday and Friday Trivia are finished until the Fall.

The Military Dinner, Scotch tasting and the bridge fundraiser were successful.

Hospice PEI has joined as members.  They have a couple of bookings coming up in June.  We are going host them to do a meet and greet on June 5.

Ray is hosting a volunteers dinner on Saturday June 4.

The President’s Lobster Dinner for members and guests will be on June 11.

Welcome New Members night will be Friday June 24.

Laurie Murphy and Mary Ellen Callaghan will host a members without partners social event on July 9.

Improv, hosted by Laurie Murphy, will return on Sunday nights in July.

Ebb and Flow, which is songs and stories about PEI, will be on Monday nights from July 18 to August 15.

Fringe Festival starts July 27 and goes until July 31.

The bookings are going very well.

COMMITTEE REPORTS:

President – Jamie Trainor

Strategic Planning Committee – I am very happy with the progress of the committee. We have had great effort and commitment and we are jelling as a team. There is now some traction in the direction of the processes. Jane will elaborate on the processes and progress.

Bruce has been out of the Province and is back this week. I will contact him and set up a meeting where he can give us a detailed report on the financial position of the cub and field questions from the Executive.

Bobby Molyneaux did a cleanup of the yard. We are going to ask him if he is interested in cutting the grass this summer.

We looked at the programs for funding a student in architecture/engineering to work at the Club. Mary Beth MacLean had a discussion with the University about candidates and one was identified. We will follow up for next year as this year’s application deadline was January.

Carol Bishop, a member of the Haviland, is a tour guide for Experience PEI and contacted me because she thought the club would be a good fit on the Charlottetown tour. We had a meeting with Mary Kendricton.  She and her husband own the tour company Experience PEI and they do the Charlottetown tours for the cruise ships.  We could look into organizing the tour this year and implement it next year. We would have to apply to Experience PEI to get on the cruise ship roster. The Haviland would be the last stop of the tour and we could offer tea, coffee and have the bar open to offer beer/wine.

We have also talked to Discover Charlottetown about advertising in their publication and what they could offer the Haviland for promotion of the club. Further discussions are being planned to see what would fit for the Haviland.

We have had a lot of rentals for a “Celebration of Life” this year. We have had good feedback from the families that have used the club expressing that it is a perfect venue.  It is looking to be a good opportunity for growth of the club.  We are looking how to market this opportunity correctly and can add it to our website and publications.

Vice President Report – Irene MacArthur

The bridge luncheon fundraiser raised $700 plus bar sales.

Paint and tiles have been bought to spiffy up the upstairs bathrooms.  The money that is left will be given to Sue for the cost of doing the yard work.

The bridge club will host ACBL longest day bridge game.  Anyone who would like to donate $20 or more will receive a tax receipt.  ACBL puts this event on each year as a fundraiser the Alzheimer’s Society. All money raised on PEI will go to PEI Alzheimer’s Society.

‘Chase the Ace’ is up and running again.  We currently have about $19,000 in the bank.  Some of that money will go to seed the new Chase the Ace.

The number of bridge players returning is increasing slowly.

Treasurer – Bruce Matheson

Bruce was not in attendance.  No report.

Pond – Scott Stevens

Scott was not in attendance.  No report.

Fundraiser – Jane MacIsaac

The Strategic Planning Committee has been active since our last report. The committee members are very engaged in the planning process and are very prepared to help. To date, we have received 3 proposals from parties interested in facilitating a planning process for the Club.  Each proposal has a component that engages the committee itself, our board of directors and members. The committee members have evaluated the proposals and met with each of the proposal applicants.  We have a mutual understanding of starting points.

Marilyn Murphy from ACOA has met with the committee and has given guidance on future programming.  Also, contact has been made with Sonia Dixon and Kent Hudson as additional resources for future funding.

Currently, there has been no new applications for funding.  However, there have been discussions on future direction and identification of potential funding sources once the Planning process is complete.  We will have our foundation piece ready which will better position us for the future.

Membership – Allan Trainor

Current Membership is 182.

The Military Dinner was very successful.  The Honourable Antoinette Perry, Lieutenant Governor of Prince Edward Island, was the guest of honour.

A letter will be sent to the Commanding Officer of the Army to say thanks for the Regimental Band.

A big thank you to Pauline Smith and Cathy Chandler who came in at the least minute to help with the dinner.

House – Jim Ross

The work in the basement is going very slowly.  The sink, toilet, plumbing and electrical is now in.

An exit door will have to be designed to code for fire inspection.

There is a leak in some windows at the front of the building that has to be looked into and fixed right away.  Holland College, who has a program that specializes in restoration of Heritage buildings, has been here and we are on the list to have the windows fixed.  There will be a minimal cost.

Entertainment – Sue Stanger  

Sue was not in attendance.  No report.

Trustees Report – Doug Thomson

Doug was not in attendance.

Reports moved by Jim, seconded by Jane.

New Business

No new business.

Next Executive meeting will be Monday June 20, 2022 at 5pm.

Meeting adjourned at 6:35.

HAVILAND CLUB EXECUTIVE MEETING
Monday, April 25, 2022 at 5:00 pm

The meeting was called to order at 5:00 pm by President Jamie Trainor.

PRESENT:
Jamie Trainor, President
Irene MacArthur, Vice President
Bruce Matheson, Treasurer
Jill Trainor, Secretary
Jim Ross, House Chair
Helen Bernstein, Member at Large
Scott Stevens, Pond Chair
Allan Trainor, Membership Chair
Sue Stanger, Entertainment Chair

REGRETS:
Jane MacIsaac, Fundraising Chair
Doug Thompson, Chair of the Trustees

Adoption of the Agenda
Adoption of the agenda was moved by Scott, seconded by Jim. Motion carried.

Approval of the Minutes of Last Meeting
Approval of Minutes of the last meeting was moved by Irene, seconded by Allan. Motion carried.

Manager’s Report – Susan MacDonald
Susan was not in attendance.

President – Jamie Trainor
The Strategic Planning Committee is coming together nicely. Members of the committee include Jamie Trainor, Jane MacIsaac, Jim Ramsey, Bruce Matheson, MaryBeth MacLean, Jake Baird, Lori Pendleton and Greg Munn. We had two different consulting groups come to go over different strategies. They will give proposals of directions we can take which will be looked over by the committee to decide the path to take. The committee will give updates to the Executive as things progress.

Greg brought Tom Morrison down to check out the maintenance needs of our building. Tom Morrison is from Fredericton and specializes on restoring old buildings. Greg and Tom worked together on restoration projects in Lunenburg. He will put together a proposal of what needs to be done. There are different funding avenues that we will pursue to pay for any repairs that will be done.
We have talked to Discover Charlottetown to be added to walking tours. This will be looked into further to see if it will be beneficial to the club.

Vice President Report – Irene MacArthur
The bridge luncheon fundraiser will be on May 7, 2022.

‘Chase the Ace’ is up and running again. We made $12,000 plus on the last ‘Ace’.

We are going to talk to the Mayor to provide more parking along Union street.

Bridge is moving along but numbers are still down.

Irene brought up whether we should continue the bottle draw. Helen mentioned that she never even heard of it. Bruce and Scott are going to look into it and to see if it is something the members want to continue. If so, we will have to let the members know about it and how it works.

Treasurer – Bruce Matheson
Bruce reported that we have $42,000 in our main account. $5,000 of that is earmarked for ‘Chase the Ace’.

In March of 2021 we grossed $8,200 but, after expenses, we lost $8,200.

In March 2022 we grossed $15,000 and made $2,300 after expenses.

Bruce will bring a balance sheet of our financial standing to the next meeting.

Pond – Scott Stevens
The pond facility weathered the winter well. We had to clear some fallen trees from the lane which was done by one of our avid members.

Opening Day was attended by approximately 8 members who fished and enjoyed a traditional bacon and egg breakfast. Lots of stories were exchanged. The catch was light due to it being a windy day.

On the Saturday, a group of members enjoyed an afternoon playing auction 45s.

A number of Maintenance items need to be carried out this year. A work committee will be established to deal with the repairs.

So far, we have had one club member join the pond under the $100 membership incentive.

Fundraiser – Jane MacIsaac
Jane was not in attendance. She forwarded the following report.

There is no new information on funding, however we are in discussions and process with a number of different Federal and Provincial departments on potential funding for the the strategic plan and renovations for the building.

More to come at next meeting.

Membership – Allan Trainor
Current Membership is 174.

Allan moved that the following new members be approved. Seconded by Bruce. Motion carried.

Robbin Ward
Carol Bishop
Peggy Coady Compton
Rosalind Drewery
Crystal Gavard
Derek Anthony
Judy Praught
Donna McCarville
Carey Hoare

Update on the Military Dinner
Right now 38 of the the 43 available tickets are sold. Any tickets that are not sold will be offered to the public. Allan is looking for 3 candle candelabras for the dinner. If you have one or more that you are willing to loan for the dinner, please contact Allan.

House – Jim Ross
Work is going slow in the basement lately. The flooring is here but has yet to be laid. The toilet has yet to arrive.

The broken sewage line has been fixed.

All the mold has been cleaned up.

Entertainment – Sue Stanger
We have done three successful shows this past year.

We are looking to do a new members greeting in May.

We will have ‘Music on the Lawn’ again this summer. This will be open to the public. More information will be in the UPDATER.

The yard needs to be cleaned up. We are going to have a cleanup day Thursday May 5 and will be looking for members to volunteer. This will also be a social event with a BBQ. More info will be posted in the UPDATER.

We are looking to form Clubs within the Club. Currently, we have a book club, a bridge club, a play reading group. Some ideas are a photography club, gardening club, hiking club, walking club, themed tours, etc. Susan is asking Club members to submit ideas.

Trustees Report – Doug Thomson
Doug was not in attendance.

Reports moved by Allan, seconded by Scott.

New Business
No new business.

Next Executive meeting will be Monday May 23, 2022 at 5pm.
Meeting adjourned at 6:40.