HAVILAND CLUB EXECUTIVE MEETING
Monday, April 25, 2022 at 5:00 pm
Monday, April 25, 2022 at 5:00 pm
The meeting was called to order at 5:00 pm by President Jamie Trainor.
PRESENT:
Jamie Trainor, President
Irene MacArthur, Vice President
Bruce Matheson, Treasurer
Jill Trainor, Secretary
Jim Ross, House Chair
Helen Bernstein, Member at Large
Scott Stevens, Pond Chair
Allan Trainor, Membership Chair
Sue Stanger, Entertainment Chair
Jamie Trainor, President
Irene MacArthur, Vice President
Bruce Matheson, Treasurer
Jill Trainor, Secretary
Jim Ross, House Chair
Helen Bernstein, Member at Large
Scott Stevens, Pond Chair
Allan Trainor, Membership Chair
Sue Stanger, Entertainment Chair
REGRETS:
Jane MacIsaac, Fundraising Chair
Doug Thompson, Chair of the Trustees
Jane MacIsaac, Fundraising Chair
Doug Thompson, Chair of the Trustees
Adoption of the Agenda
Adoption of the agenda was moved by Scott, seconded by Jim. Motion carried.
Adoption of the agenda was moved by Scott, seconded by Jim. Motion carried.
Approval of the Minutes of Last Meeting
Approval of Minutes of the last meeting was moved by Irene, seconded by Allan. Motion carried.
Approval of Minutes of the last meeting was moved by Irene, seconded by Allan. Motion carried.
Manager’s Report – Susan MacDonald
Susan was not in attendance.
Susan was not in attendance.
COMMITTEE REPORTS:
President – Jamie Trainor
The Strategic Planning Committee is coming together nicely. Members of the committee include Jamie Trainor, Jane MacIsaac, Jim Ramsey, Bruce Matheson, MaryBeth MacLean, Jake Baird, Lori Pendleton and Greg Munn. We had two different consulting groups come to go over different strategies. They will give proposals of directions we can take which will be looked over by the committee to decide the path to take. The committee will give updates to the Executive as things progress.
The Strategic Planning Committee is coming together nicely. Members of the committee include Jamie Trainor, Jane MacIsaac, Jim Ramsey, Bruce Matheson, MaryBeth MacLean, Jake Baird, Lori Pendleton and Greg Munn. We had two different consulting groups come to go over different strategies. They will give proposals of directions we can take which will be looked over by the committee to decide the path to take. The committee will give updates to the Executive as things progress.
Greg brought Tom Morrison down to check out the maintenance needs of our building. Tom Morrison is from Fredericton and specializes on restoring old buildings. Greg and Tom worked together on restoration projects in Lunenburg. He will put together a proposal of what needs to be done. There are different funding avenues that we will pursue to pay for any repairs that will be done.
We have talked to Discover Charlottetown to be added to walking tours. This will be looked into further to see if it will be beneficial to the club.
We have talked to Discover Charlottetown to be added to walking tours. This will be looked into further to see if it will be beneficial to the club.
Vice President Report – Irene MacArthur
The bridge luncheon fundraiser will be on May 7, 2022.
The bridge luncheon fundraiser will be on May 7, 2022.
‘Chase the Ace’ is up and running again. We made $12,000 plus on the last ‘Ace’.
We are going to talk to the Mayor to provide more parking along Union street.
Bridge is moving along but numbers are still down.
Irene brought up whether we should continue the bottle draw. Helen mentioned that she never even heard of it. Bruce and Scott are going to look into it and to see if it is something the members want to continue. If so, we will have to let the members know about it and how it works.
Treasurer – Bruce Matheson
Bruce reported that we have $42,000 in our main account. $5,000 of that is earmarked for ‘Chase the Ace’.
Bruce reported that we have $42,000 in our main account. $5,000 of that is earmarked for ‘Chase the Ace’.
In March of 2021 we grossed $8,200 but, after expenses, we lost $8,200.
In March 2022 we grossed $15,000 and made $2,300 after expenses.
Bruce will bring a balance sheet of our financial standing to the next meeting.
Pond – Scott Stevens
The pond facility weathered the winter well. We had to clear some fallen trees from the lane which was done by one of our avid members.
The pond facility weathered the winter well. We had to clear some fallen trees from the lane which was done by one of our avid members.
Opening Day was attended by approximately 8 members who fished and enjoyed a traditional bacon and egg breakfast. Lots of stories were exchanged. The catch was light due to it being a windy day.
On the Saturday, a group of members enjoyed an afternoon playing auction 45s.
A number of Maintenance items need to be carried out this year. A work committee will be established to deal with the repairs.
So far, we have had one club member join the pond under the $100 membership incentive.
Fundraiser – Jane MacIsaac
Jane was not in attendance. She forwarded the following report.
Jane was not in attendance. She forwarded the following report.
There is no new information on funding, however we are in discussions and process with a number of different Federal and Provincial departments on potential funding for the the strategic plan and renovations for the building.
More to come at next meeting.
Membership – Allan Trainor
Current Membership is 174.
Current Membership is 174.
Allan moved that the following new members be approved. Seconded by Bruce. Motion carried.
Robbin Ward
Carol Bishop
Peggy Coady Compton
Rosalind Drewery
Crystal Gavard
Derek Anthony
Judy Praught
Donna McCarville
Carey Hoare
Carol Bishop
Peggy Coady Compton
Rosalind Drewery
Crystal Gavard
Derek Anthony
Judy Praught
Donna McCarville
Carey Hoare
Update on the Military Dinner
Right now 38 of the the 43 available tickets are sold. Any tickets that are not sold will be offered to the public. Allan is looking for 3 candle candelabras for the dinner. If you have one or more that you are willing to loan for the dinner, please contact Allan.
Right now 38 of the the 43 available tickets are sold. Any tickets that are not sold will be offered to the public. Allan is looking for 3 candle candelabras for the dinner. If you have one or more that you are willing to loan for the dinner, please contact Allan.
House – Jim Ross
Work is going slow in the basement lately. The flooring is here but has yet to be laid. The toilet has yet to arrive.
Work is going slow in the basement lately. The flooring is here but has yet to be laid. The toilet has yet to arrive.
The broken sewage line has been fixed.
All the mold has been cleaned up.
Entertainment – Sue Stanger
We have done three successful shows this past year.
We have done three successful shows this past year.
We are looking to do a new members greeting in May.
We will have ‘Music on the Lawn’ again this summer. This will be open to the public. More information will be in the UPDATER.
The yard needs to be cleaned up. We are going to have a cleanup day Thursday May 5 and will be looking for members to volunteer. This will also be a social event with a BBQ. More info will be posted in the UPDATER.
We are looking to form Clubs within the Club. Currently, we have a book club, a bridge club, a play reading group. Some ideas are a photography club, gardening club, hiking club, walking club, themed tours, etc. Susan is asking Club members to submit ideas.
Trustees Report – Doug Thomson
Doug was not in attendance.
Doug was not in attendance.
Reports moved by Allan, seconded by Scott.
New Business
No new business.
No new business.
Next Executive meeting will be Monday May 23, 2022 at 5pm.
Meeting adjourned at 6:40.
Meeting adjourned at 6:40.