Author Archive: sajay
EM Minutes – 2022-03-28
HAVILAND CLUB EXECUTIVE MEETING
Monday, March 28, 2022 at 5:00 pm
The meeting was called to order at 5:00 pm by President Jamie Trainor.
PRESENT:
Jamie Trainor, President
Irene MacArthur, Vice President
Bruce Matheson, Treasurer
Jill Trainor, Secretary
Jim Ross, House Chair
Jane MacIsaac, Fundraising Chair
Helen Bernstein, Member at Large
REGRETS:
Scott Stevens, Pond Chair
Allan Trainor, Membership Chair
Sue Stanger, Entertainment Chair
Doug Thompson, Chair of the Trustees
Jamie Trainor, President
Irene MacArthur, Vice President
Bruce Matheson, Treasurer
Jill Trainor, Secretary
Jim Ross, House Chair
Jane MacIsaac, Fundraising Chair
Helen Bernstein, Member at Large
REGRETS:
Scott Stevens, Pond Chair
Allan Trainor, Membership Chair
Sue Stanger, Entertainment Chair
Doug Thompson, Chair of the Trustees
Adoption of the Agenda
Adoption of the agenda was moved by Jim, seconded by Jane. Motion carried.
Approval of the Minutes of Last Meeting
Approval of Minutes of the last meeting moved by Irene, seconded by Jim. Motion carried.
Approval of Minutes of the last meeting moved by Irene, seconded by Jim. Motion carried.
Manager’s Report – Susan MacDonald
Bookings are going well.
Bookings are going well.
We are at step 2 with the COVID restrictions. We are now allowed 75 people and dancing at public events. Full restrictions are suppose to be lifted in April 7, 2022.
Ebb and Flow with Laurie Murphy and Amanda Mark starts on Mondays in July and goes into August. (5 nights)
The annual club lobster dinner will tentatively be on May 28.
Ebb and Flow with Laurie Murphy and Amanda Mark starts on Mondays in July and goes into August. (5 nights)
The annual club lobster dinner will tentatively be on May 28.
COMMITTEE REPORTS:
President – Jamie Trainor
A strategic planning committee has been formed. Members of the committee include Jamie Trainor, Jane MacIsaac, Jim Ramsey, Bruce Matheson, MaryBeth MacLean, Jake Baird, Lori Pendleton and Greg Munn. The committee was formed to forecast the future plans for, changes to, and priorities ofi the club. This is a sub-committee of the Executive and all final decisions will be with the Executive. They had their first meeting last week.
A strategic planning committee has been formed. Members of the committee include Jamie Trainor, Jane MacIsaac, Jim Ramsey, Bruce Matheson, MaryBeth MacLean, Jake Baird, Lori Pendleton and Greg Munn. The committee was formed to forecast the future plans for, changes to, and priorities ofi the club. This is a sub-committee of the Executive and all final decisions will be with the Executive. They had their first meeting last week.
There was discussion on opening our place to walking tours.
Looking at staffing needs to help Susan during the summer. Things we will need is cleaning staff, bartenders and people to help Susan with rentals. We will have dress shirts that will identify staff.
Vice President Report – Irene MacArthur
We are planning to do a bridge luncheon fundraiser late April or early May.
The numbers for bridge are up.
Trivia has proved to be popular. Looking to make it a regular thing at the club.
We have more ‘Ester of Farringford’ books for sale.
Treasurer – Bruce Matheson
We have $38,000 in our main account.
We have $38,000 in our main account.
Alice Whitty won $15,000 in Chase the Ace so, now, we have around $16,000 in our Chase the Ace account.
Irene is willing to start another Chase the Ace fundraiser.
Bruce moved that the Haviland Club conduct another Chase the Ace with an allocation of $5000 to start the pot. Seconded by Jim. All agreed. Motion carried.
Pond – Scott Stevens
Scott was not in attendance. No report.
Scott was not in attendance. No report.
Fundraiser – Jane MacIsaac
The strategic committee is made up of a dynamic group of members with diverse backgrounds and skills to take to the table. They all agreed to meet every second Tuesday morning.
The strategic committee is made up of a dynamic group of members with diverse backgrounds and skills to take to the table. They all agreed to meet every second Tuesday morning.
Jake and Lori are going to look for an independent party to do a one day training to help start the strategic plan. Jane is going to look for funding to support any costs associated with this.
We have not heard anything more about the grant from ACOA. Jane is going to follow up.
Membership – Allan Trainor
Allan was not in attendance. No report.
Allan was not in attendance. No report.
House – Jim Ross
The renovations to the basement are on track and within budget. New stairs from the kitchen, a new bathroom and issues with mould and water leaking into the basement are included in the renovations. The $25,000 grant we received from New Horizons is funding these renovations. We have another application in for additional funding from New Horizons for Phase 2 of the renovations.
The renovations to the basement are on track and within budget. New stairs from the kitchen, a new bathroom and issues with mould and water leaking into the basement are included in the renovations. The $25,000 grant we received from New Horizons is funding these renovations. We have another application in for additional funding from New Horizons for Phase 2 of the renovations.
Entertainment – Sue Stanger
Susan not in attendance. No report.
Susan not in attendance. No report.
Trustees Report – Doug Thomson
Doug was not in attendance.
Reports moved by Bruce, seconded by Jim.
New Business:
Mask Mandates
The club will follow the Government guidelines for COVID.
The club will follow the Government guidelines for COVID.
Private rentals will set and enforce their own restrictions.
Next Executive meeting will be Monday April 25, 2022 at 5pm.
Meeting adjourned at 6:15.
EM Minutes – 2022-02-28
HAVILAND CLUB EXECUTIVE MEETING
Monday, February 28, 2022 at 5:00 pm The meeting was called to order at 5:05 pm by President Jamie Trainor.
PRESENT:
Jamie Trainor, President
Irene MacArthur, Vice President Bruce Matheson, Treasurer
Jill Trainor, Secretary
Jim Ross, House Chair
Jane MacIsaac, Fundraising Chair Sue Stanger, Entertainment Chair Allan Trainor, Membership Chair Helen Bernstein, Member at Large
REGRETS:
Scott Stevens, Pond Chair
Doug Thompson, Chair of the Trustees
Adoption of the Agenda
Adoption of the agenda was moved by Bruce, seconded by Jim. Motion carried.
Approval of the Minutes of Last Meeting
Put off until the next meeting.
Manager’s Report – Susan MacDonald
Starting to get bookings for weddings. Regular bookings have returned.
Susan and Jamie are working on the club’s building and contents insurance.
We are now on Discovery Charlottetown’s website which will showcase our facility and what is available at our club to the public. Discovery Charlottetown has already reached out to us to let us know they are giving grants to associates to host events as part of the Ice Festival. Two events are being hosted by the Haviland Club. One is a night with Catherine MacLellan. This was to be on March 5, however, it had to be postponed due to a Covid outbreak within the music community. A new date is to be determined. Another themed social event, a Mystic Night, is in the planning stage for later in the month. Details will be published in the UPDATER.
Trivia with Cathy Flanagan started on Friday February 25 and will continue on the last Friday of March, April and May.
Susan suggested that we have an information package for new members. This package is currently being done and will be posted on the website. A new members welcoming night will be planned.
There have been complaints about the boxed wine choices. Bruce and Susan are going to look at changing the boxed wines and introducing more premium wines.
Susan suggested having a cocktail night associated with the trivia night.
COMMITTEE REPORTS:
President – Jamie Trainor
COVID compliance at the club has been excellent; members have been respectful of following our ongoing updated operational plan. Although the Province is lifting the Vax Pass Program, the executive voted to keep it in place until March 31, 2022.
Discover Charlottetown is working with us on functions and festivals. Tours during the summer.
Work is going on in the basement from the New Horizons Grant. A progress report was sent to Gary Landry, the Program Administrator, and he has given us an extension on the Project to June 30, 2022.
I met with Greg Munn who has joined the club. He is an architect and a member of the PEI Heritage Board. He studied the work of David Sterling who is the architect who designed Farringford House. Greg has agreed to help with a grant application to Parks and Museums Canada in which he thinks we would qualify. It is too late for this year’s application but we are in the process of putting together next year’s application. We will set up a meeting. There is more work needed on the foundation in the front of the house under the steps. We will get a quote for the work.
We spoke with Shane Misner, the provincial representative for the 2022 ICIP grant applications. He will contact us when he sees a program fit for us.
A committee will be put in place to develop a Strategic Plan to develop Defined and Reasoning for Funding, Planning, Budgets and Revenues, Goals, Responsibilities and Priorities, etc. An Operational Plan can be incorporated into the Strategic Plan.
Vice President Report – Irene MacArthur
Bridge numbers are still low but looks like it is coming back so we will plan a bridge fundraiser in late April early May.
Chase the Ace is doing really well. The current jackpot is 14,500.
Treasurer – Bruce Matheson
See attached report.
To be able to accept charitable donations, Bruce has registered our heritage building named Farringford House Trust. He will go on the Government site and incorporate it as a non-profit.
Pond – Scott Stevens
Scott was not in attendance.
Fundraiser – Jane MacIsaac
We have made a number of applications for funding in the past year.
At this point, we have been granted $25,000 from ACOA for the courtyard.
ACOA to receive more.
We have submitted the New Horizons Phase 2-2022 grant application for additional $25,000. This is for the phase 2 of basement work and for Seniors access.
Greg Munn has joined the team to help with the Heritage side of grant applications.
Membership – Allan Trainor
The current membership is 174 members. The membership board is up to date thanks to Laurent.
New Member applications: Karen MacIntee
Glen Montgomery Magdalena Von Eccher
Kimberlee Monteith Martin Sterns
Steven Yorrow Grant Honeyman
Anita Burkett Dave Mosher
Lisa Murphy
Commutations are still open with
Eileen Larkin
Allan motioned that these members be approved, seconded by Helen. Motion carried.
House – Jim Ross
The renovations in the basement are going well and are within budget. New steps from the kitchen to the basement are done. The old boiler is now removed and preparations for the new bathroom are underway. There is another water leak in the lounge which is being repaired ASAP.
Entertainment – Sue Stanger
There will be ‘green things’ activities to celebrate St Patrick’s day at the Friday social.
Movie night will be on Friday, March 11 and Saturday, March 12. Tickets sold for the Christmas dinner can be used for this event. Ray will be making dinner. Anyone who purchased tickets to the Christmas dinner but cannot attend Movie night will have their tickets refunded. Another showing without dinner will be held for members and their guests.
Michelangelo Master Pizza will replace the Michelangelo Masterpiece Dinner Theatre show that was planned for 2020. It will be held on April 1 and a dinner will be served. Tickets sold for the Michelangelo Masterpiece Dinner Theatre which was cancelled due to COVID restrictions will go for free.
On April 2, tickets will be sold for a gypsy themed show. A guest violinist from Edmonton will be part of it and there will be a charcuterie board. Will Hobbs stars in both shows.
Music on Sundays with Island artists is in the planning stage.
Allan arranged for a Military Dinner with the Regimental Band on Saturday, May 14, 2022. Lieutenant Governor the Honourable Antoinette Perry and her Aid will be the Guests of Honour. The event is open to all members with a maximum seating of 45. Final details and cost will be finalized by next Month.
Trustees Report – Doug Thomson
Doug was not in attendance.
Reports moved by Bruce, seconded by Jim.
New Business
The proposals to update the bylaws were discussed. Helen recommended that we get legal advice to help with this. One suggestion was to get someone to work pro bono.
Next Executive meeting will be Monday, March 28, 2022.