HAVILAND CLUB EXECUTIVE MEETING
Monday May 30, 2022 at 5:00 pm
The meeting was called to order at 5:00 pm by President Jamie Trainor.
PRESENT:
Jamie Trainor, President
Irene MacArthur, Vice President
Jill Trainor, Secretary
Jim Ross, House Chair
Jane MacIsaac, Fundraising Chair
Allan Trainor, Membership Chair
REGRETS:
Bruce Matheson, Treasurer
Helen Bernstein, Member at Large
Scott Stevens, Pond Chair
Sue Stanger, Entertainment Chair
Doug Thompson, Chair of the Trustees
Adoption of the Agenda
Adoption of the agenda was moved by Jane, seconded by Allan. Motion carried.
Approval of the Minutes of Last Meeting
Approval of Minutes of the last meeting was moved by Jim, seconded by Allan. Motion carried.
Manager’s Report – Susan MacDonald
Monday bridge, Coffee and Conversation, Men’s 45s, Monday and Friday Trivia are finished until the Fall.
The Military Dinner, Scotch tasting and the bridge fundraiser were successful.
Hospice PEI has joined as members. They have a couple of bookings coming up in June. We are going host them to do a meet and greet on June 5.
Ray is hosting a volunteers dinner on Saturday June 4.
The President’s Lobster Dinner for members and guests will be on June 11.
Welcome New Members night will be Friday June 24.
Laurie Murphy and Mary Ellen Callaghan will host a members without partners social event on July 9.
Improv, hosted by Laurie Murphy, will return on Sunday nights in July.
Ebb and Flow, which is songs and stories about PEI, will be on Monday nights from July 18 to August 15.
Fringe Festival starts July 27 and goes until July 31.
The bookings are going very well.
COMMITTEE REPORTS:
President – Jamie Trainor
Strategic Planning Committee – I am very happy with the progress of the committee. We have had great effort and commitment and we are jelling as a team. There is now some traction in the direction of the processes. Jane will elaborate on the processes and progress.
Bruce has been out of the Province and is back this week. I will contact him and set up a meeting where he can give us a detailed report on the financial position of the cub and field questions from the Executive.
Bobby Molyneaux did a cleanup of the yard. We are going to ask him if he is interested in cutting the grass this summer.
We looked at the programs for funding a student in architecture/engineering to work at the Club. Mary Beth MacLean had a discussion with the University about candidates and one was identified. We will follow up for next year as this year’s application deadline was January.
Carol Bishop, a member of the Haviland, is a tour guide for Experience PEI and contacted me because she thought the club would be a good fit on the Charlottetown tour. We had a meeting with Mary Kendricton. She and her husband own the tour company Experience PEI and they do the Charlottetown tours for the cruise ships. We could look into organizing the tour this year and implement it next year. We would have to apply to Experience PEI to get on the cruise ship roster. The Haviland would be the last stop of the tour and we could offer tea, coffee and have the bar open to offer beer/wine.
We have also talked to Discover Charlottetown about advertising in their publication and what they could offer the Haviland for promotion of the club. Further discussions are being planned to see what would fit for the Haviland.
We have had a lot of rentals for a “Celebration of Life” this year. We have had good feedback from the families that have used the club expressing that it is a perfect venue. It is looking to be a good opportunity for growth of the club. We are looking how to market this opportunity correctly and can add it to our website and publications.
Vice President Report – Irene MacArthur
The bridge luncheon fundraiser raised $700 plus bar sales.
Paint and tiles have been bought to spiffy up the upstairs bathrooms. The money that is left will be given to Sue for the cost of doing the yard work.
The bridge club will host ACBL longest day bridge game. Anyone who would like to donate $20 or more will receive a tax receipt. ACBL puts this event on each year as a fundraiser the Alzheimer’s Society. All money raised on PEI will go to PEI Alzheimer’s Society.
‘Chase the Ace’ is up and running again. We currently have about $19,000 in the bank. Some of that money will go to seed the new Chase the Ace.
The number of bridge players returning is increasing slowly.
Treasurer – Bruce Matheson
Bruce was not in attendance. No report.
Pond – Scott Stevens
Scott was not in attendance. No report.
Fundraiser – Jane MacIsaac
The Strategic Planning Committee has been active since our last report. The committee members are very engaged in the planning process and are very prepared to help. To date, we have received 3 proposals from parties interested in facilitating a planning process for the Club. Each proposal has a component that engages the committee itself, our board of directors and members. The committee members have evaluated the proposals and met with each of the proposal applicants. We have a mutual understanding of starting points.
Marilyn Murphy from ACOA has met with the committee and has given guidance on future programming. Also, contact has been made with Sonia Dixon and Kent Hudson as additional resources for future funding.
Currently, there has been no new applications for funding. However, there have been discussions on future direction and identification of potential funding sources once the Planning process is complete. We will have our foundation piece ready which will better position us for the future.
Membership – Allan Trainor
Current Membership is 182.
The Military Dinner was very successful. The Honourable Antoinette Perry, Lieutenant Governor of Prince Edward Island, was the guest of honour.
A letter will be sent to the Commanding Officer of the Army to say thanks for the Regimental Band.
A big thank you to Pauline Smith and Cathy Chandler who came in at the least minute to help with the dinner.
House – Jim Ross
The work in the basement is going very slowly. The sink, toilet, plumbing and electrical is now in.
An exit door will have to be designed to code for fire inspection.
There is a leak in some windows at the front of the building that has to be looked into and fixed right away. Holland College, who has a program that specializes in restoration of Heritage buildings, has been here and we are on the list to have the windows fixed. There will be a minimal cost.
Entertainment – Sue Stanger
Sue was not in attendance. No report.
Trustees Report – Doug Thomson
Doug was not in attendance.
Reports moved by Jim, seconded by Jane.
New Business
No new business.
Next Executive meeting will be Monday June 20, 2022 at 5pm.
Meeting adjourned at 6:35.