HAVILAND CLUB EXECUTIVE MEETING
Monday, March 28, 2022 at 5:00 pm
The meeting was called to order at 5:00 pm by President Jamie Trainor.
PRESENT:
Jamie Trainor, President
Irene MacArthur, Vice President
Bruce Matheson, Treasurer
Jill Trainor, Secretary
Jim Ross, House Chair
Jane MacIsaac, Fundraising Chair
Helen Bernstein, Member at Large
REGRETS:
Scott Stevens, Pond Chair
Allan Trainor, Membership Chair
Sue Stanger, Entertainment Chair
Doug Thompson, Chair of the Trustees
Jamie Trainor, President
Irene MacArthur, Vice President
Bruce Matheson, Treasurer
Jill Trainor, Secretary
Jim Ross, House Chair
Jane MacIsaac, Fundraising Chair
Helen Bernstein, Member at Large
REGRETS:
Scott Stevens, Pond Chair
Allan Trainor, Membership Chair
Sue Stanger, Entertainment Chair
Doug Thompson, Chair of the Trustees
Adoption of the Agenda
Adoption of the agenda was moved by Jim, seconded by Jane. Motion carried.
Approval of the Minutes of Last Meeting
Approval of Minutes of the last meeting moved by Irene, seconded by Jim. Motion carried.
Approval of Minutes of the last meeting moved by Irene, seconded by Jim. Motion carried.
Manager’s Report – Susan MacDonald
Bookings are going well.
Bookings are going well.
We are at step 2 with the COVID restrictions. We are now allowed 75 people and dancing at public events. Full restrictions are suppose to be lifted in April 7, 2022.
Ebb and Flow with Laurie Murphy and Amanda Mark starts on Mondays in July and goes into August. (5 nights)
The annual club lobster dinner will tentatively be on May 28.
Ebb and Flow with Laurie Murphy and Amanda Mark starts on Mondays in July and goes into August. (5 nights)
The annual club lobster dinner will tentatively be on May 28.
COMMITTEE REPORTS:
President – Jamie Trainor
A strategic planning committee has been formed. Members of the committee include Jamie Trainor, Jane MacIsaac, Jim Ramsey, Bruce Matheson, MaryBeth MacLean, Jake Baird, Lori Pendleton and Greg Munn. The committee was formed to forecast the future plans for, changes to, and priorities ofi the club. This is a sub-committee of the Executive and all final decisions will be with the Executive. They had their first meeting last week.
A strategic planning committee has been formed. Members of the committee include Jamie Trainor, Jane MacIsaac, Jim Ramsey, Bruce Matheson, MaryBeth MacLean, Jake Baird, Lori Pendleton and Greg Munn. The committee was formed to forecast the future plans for, changes to, and priorities ofi the club. This is a sub-committee of the Executive and all final decisions will be with the Executive. They had their first meeting last week.
There was discussion on opening our place to walking tours.
Looking at staffing needs to help Susan during the summer. Things we will need is cleaning staff, bartenders and people to help Susan with rentals. We will have dress shirts that will identify staff.
Vice President Report – Irene MacArthur
We are planning to do a bridge luncheon fundraiser late April or early May.
The numbers for bridge are up.
Trivia has proved to be popular. Looking to make it a regular thing at the club.
We have more ‘Ester of Farringford’ books for sale.
Treasurer – Bruce Matheson
We have $38,000 in our main account.
We have $38,000 in our main account.
Alice Whitty won $15,000 in Chase the Ace so, now, we have around $16,000 in our Chase the Ace account.
Irene is willing to start another Chase the Ace fundraiser.
Bruce moved that the Haviland Club conduct another Chase the Ace with an allocation of $5000 to start the pot. Seconded by Jim. All agreed. Motion carried.
Pond – Scott Stevens
Scott was not in attendance. No report.
Scott was not in attendance. No report.
Fundraiser – Jane MacIsaac
The strategic committee is made up of a dynamic group of members with diverse backgrounds and skills to take to the table. They all agreed to meet every second Tuesday morning.
The strategic committee is made up of a dynamic group of members with diverse backgrounds and skills to take to the table. They all agreed to meet every second Tuesday morning.
Jake and Lori are going to look for an independent party to do a one day training to help start the strategic plan. Jane is going to look for funding to support any costs associated with this.
We have not heard anything more about the grant from ACOA. Jane is going to follow up.
Membership – Allan Trainor
Allan was not in attendance. No report.
Allan was not in attendance. No report.
House – Jim Ross
The renovations to the basement are on track and within budget. New stairs from the kitchen, a new bathroom and issues with mould and water leaking into the basement are included in the renovations. The $25,000 grant we received from New Horizons is funding these renovations. We have another application in for additional funding from New Horizons for Phase 2 of the renovations.
The renovations to the basement are on track and within budget. New stairs from the kitchen, a new bathroom and issues with mould and water leaking into the basement are included in the renovations. The $25,000 grant we received from New Horizons is funding these renovations. We have another application in for additional funding from New Horizons for Phase 2 of the renovations.
Entertainment – Sue Stanger
Susan not in attendance. No report.
Susan not in attendance. No report.
Trustees Report – Doug Thomson
Doug was not in attendance.
Reports moved by Bruce, seconded by Jim.
New Business:
Mask Mandates
The club will follow the Government guidelines for COVID.
The club will follow the Government guidelines for COVID.
Private rentals will set and enforce their own restrictions.
Next Executive meeting will be Monday April 25, 2022 at 5pm.
Meeting adjourned at 6:15.